Finance and insurance
Know where every dinar comes from, branch by branch.
OctoMediCare includes hospital accounting software built for Kuwait clinics: invoices come from what was done in the visit, payments post to a double-entry ledger, and owners see receivables, trial balance and branch profit and loss without exporting to another system. Amounts are kept in KWD to the fils, never rounded.
- Invoices built from recorded clinical activity
- Double-entry general ledger with a healthcare chart of accounts
- Cash, card, KNET and insurance, in KWD to three decimals
- Insurance claims tracked from pre-approval to settlement
Finance dashboard · This month
Illustrative interface · All branches
- Consultation revenue
- KWD 38,400
- Pharmacy revenue
- KWD 21,750
- Patient receivables
- KWD 6,120
- Insurance claims pending
- KWD 9,300
The problem
When billing and accounting live apart, owners lose sight of profit.
Many clinics bill in one system and keep the books in another. Month-end becomes a reconciliation exercise, and branch performance stays a guess.
-
Services missing from invoices
A lab test or a dispensed medicine is not billed because nobody copied it across.
-
Balances nobody follows up
Long treatments paid in parts leave outstanding amounts that are hard to track.
-
Exports and spreadsheets every month
Finance teams re-enter revenue into the accounting package and still cannot see it by branch.
-
Insurance money stuck in limbo
Claims, denials and remittances are tracked on paper, so it is unclear what the insurer still owes.
How the money flows
From the doctor's order to the general ledger.
- 1
Care is recorded
The doctor, lab, radiology and pharmacy record what they did against the patient's visit.
- 2
The invoice is built
Charges collect on the visit invoice, with the insurer's share and the patient's co-pay split where a plan applies.
- 3
Payment is taken
Patients pay one bill per visit at reception, in full or in parts, by cash, card or KNET, with the insurer's share sent to claims.
- 4
The ledger updates
Payments, receivables and stock costs post to the general ledger, so any amount can be traced from visit to invoice to payment to journal.
Accounting
Real accounting inside the clinic system.
Not just a billing screen. The finance team works in the same system as the clinic.
-
Double-entry general ledger
A chart of accounts with assets, liabilities, equity, revenue, expenses and cost of goods sold. Unbalanced or duplicate postings are blocked, and mistakes are reversed, not deleted.
-
Revenue by stream
See consultation, lab, pharmacy, insurance reimbursement and co-pay revenue separately.
-
Medical billing at reception
One bill per visit from every department, cashier sessions with float and over/short, and daily closing by payment method.
-
Receivables and collections
Aging, patient statements and credit notes with a second approval, including balances from long treatments.
-
Partial payments and instalments
Split long treatments, such as orthodontics, into planned payments and follow the outstanding amount.
-
Payables with 3-way match
Supplier bills are matched to the purchase order and goods receipt, then approved and paid on a schedule, with AP aging and supplier statements.
-
Cash and bank
Keep bank accounts in the system, import statements as CSV files and match them to the ledger.
-
Period close
Close each month with checks first. Closed periods cannot be changed, and any reopen is recorded in the audit log.
-
Trial balance and statements
Trial balance, P&L, balance sheet, cash flow and budget vs actual, for the whole group or a single branch.
Branch profit and loss
See which branch, and which service, actually makes money.
Because revenue and stock costs are recorded in the same place, OctoMediCare can show profit and loss for each branch, not just a single total for the business.
Finance dashboards cover today, this week and this month, and revenue can be broken down by department, doctor and specialty, so owners can spot a quiet branch or a growing receivables balance early.
- Branch-level profit and loss
- Dashboards by day, week and month
- Cost centres and revenue by doctor and specialty
- Payroll runs posted to the ledger
- Asset register for equipment across branches
Profit and loss by branch
Illustrative interface · This month
- Profit
Salmiya
Revenue up on last month
- Profit
Hawally
Pharmacy costs rising
- Break-even
Jahra
Opened this year
Insurance
Insurance billing without the paper chase.
The insurance module keeps payer rules, approvals and claims next to the visit, so the finance team knows what to bill and what is still owed.
-
Companies, plans and coverage rules
Record insurance companies, sub-companies and TPAs, configure plans and coverage rules with co-pay, deductibles and limits, and assign each patient their policy.
-
Eligibility and pre-authorization
Check eligibility and track pre-authorization requests before treatment goes ahead.
-
Claims lifecycle
Submit, approve, deny or write off each claim, or re-bill the amount to the patient, with appeals for denials. Claims can also be imported in bulk.
-
Remittances and 13 insurance reports
Allocate insurer remittances to the claims they pay, then review rejection analysis, TPA performance and doctor-wise revenue.
Frequently asked questions
Is this full hospital accounting software or only billing?
It is both. Patient billing and invoicing sit on top of a double-entry general ledger with receivables, payables, cash and bank, period close, trial balance, financial statements and branch-level profit and loss.
Which payment methods are supported?
Cash, card and KNET at reception, plus insurance. Amounts are kept in Kuwaiti dinar to three decimals (fils). Patients can also pay in parts for long treatments.
Do you submit claims directly to government systems?
No. OctoMediCare manages the claim lifecycle with your insurers and TPAs inside the system. We will show how your current insurers fit into this workflow in the demo.
Can we keep our existing accountant's way of working?
OctoMediCare comes with a healthcare chart of accounts. We will review your current structure and reports with your finance team during planning and show how they map across.
See your clinic's numbers the way an owner should.
We will walk through a visit from invoice to ledger and show the reports your finance team would use.
Call +965 5554 7992 · Developed in Kuwait. Supported locally.