Aesthetic clinics
Turn first-time visitors into patients who come back.
OctoMediCare is aesthetic clinic software for Kuwait clinics that sell treatment courses, not single visits. Chart in a dedicated aesthetics template, sell packages paid in parts, reward returning patients with loyalty points, and keep every discount behind an approval.
- A dedicated aesthetics treatment template
- Packages and long treatments with partial payments
- Patient segments and loyalty tiers for follow-up
- Discounts with an approval workflow
Treatment course
Illustrative interface · Reem S.
- Completed
Session 1 of 6
- Booked · Thursday
Session 2 of 6
- 180.000 KWD
Paid so far
- Points expiring soon
Loyalty tier
Sample data for illustration only.
The problem
Aesthetic revenue lives in the second, third and sixth visit.
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Packages tracked in a notebook
Reception cannot see how many sessions a patient has used, so a session is missed or given twice.
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Partial payments that do not add up
A patient pays in parts over months, and nobody is sure what is still owed when the course ends.
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Discounts given at the desk
Staff agree a price on the spot, and the owner finds out only when the month's revenue looks short.
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Patients who quietly stop coming
Without a list of who is due back, follow-up depends on someone remembering to call.
Aesthetic clinic workflows
Aesthetic clinic software built around the treatment course.
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Dedicated aesthetics template
Aesthetic doctors open a consultation template made for aesthetics, saved as a draft and then finalized and locked. We'll show the template in the demo.
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Packages and treatment courses
Sell a course of sessions once and record each session against it, so the patient and the desk see what is left.
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Partial payments
Long treatments can be paid in parts. Each payment by cash, card or KNET is recorded, and patient statements show the balance in KWD to the fils.
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Discounts with approval
Discounts come from a discount master, need approval before they apply to a bill, and appear in discount reports.
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Segments for follow-up
CRM segment lists group patients for follow-up and campaigns, for example everyone whose course finished and who has not booked again.
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Loyalty points and tiers
Patients earn points and tiers, see them in the patient portal and iOS app, and get alerts before points expire.
How an aesthetic visit flows
From the enquiry to the next booked session.
An enquiry becomes a consultation booking. At the first visit the patient registers with their Civil ID and receives the consent form by secure link before treatment.
The doctor charts in the aesthetics template and orders the procedure. The course and the agreed price, with any approved discount, go on the patient's bill.
The patient pays the first part at reception by KNET, books the next session from the app and earns loyalty points. Consumables used are deducted from stock by batch and expiry.
- One bill per visit, settled at reception
- Course balance visible to the desk and the patient
- Next session booked before the patient leaves
Patient journey
Illustrative interface · Reem S.
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Enquiry Consultation booked
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Consent Signed by link
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Session 1 Charted and locked
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Discount Awaiting approval
Connected modules
What sits around the aesthetic consultation.
Front desk
- Civil ID registration and QR visit pass
- Calendar by doctor and room
- Online booking and WhatsApp or SMS reminders
- Digital consent by secure link
Clinical
- Aesthetics consultation template
- Procedure orders and an execution queue
- Consumable stock by batch and expiry
Business
- Packages, partial payments and patient statements
- Discount approvals and discount reports
- Doctor commission plans on billed or collected revenue
- Revenue by doctor and branch
Frequently asked questions
Is this different from your dermatology clinic software?
Yes. Aesthetics has its own consultation template. Clinics that also treat skin conditions use the dermatology template with face and body maps, described on our skincare clinic page.
Can a patient pay for a six-session package in parts?
Yes. Partial payments are recorded against the bill by cash, card or KNET, and the patient statement shows what has been paid and what is still due.
Can we stop staff giving discounts without permission?
Discounts are set up in a discount master and go through an approval workflow before they apply to a bill. Reports show every discount given.
How do loyalty points work for our patients?
Patients see their points and tier in the patient portal and iOS app, with alerts before points expire. We'll show how earning rules fit your price list in the demo.
Can our doctors be paid commission on treatments?
Yes. Payroll supports doctor commission plans calculated on billed or collected revenue.
Book an aesthetics demo.
Bring your treatment menu and packages. We'll run a sample course from first consultation to the third session, with partial payments and loyalty points.
Call +965 5554 7992 · Developed in Kuwait. Supported locally.