Hair restoration clinics
From the first enquiry to the final review, one patient journey.
OctoMediCare is hair transplant clinic software for restoration and trichology clinics. Follow every enquiry, record the procedure and the sessions after it, collect consent on a tablet and spread payment over a plan the patient can manage.
- Consultation pipeline for new enquiries
- Procedure and session records on the patient file
- PRP and mesotherapy courses with reminders
- Instalment plans for larger treatments
Consultation pipeline
Illustrative interface · This week
- Consultation booked
Hamad A.
Enquiry via WhatsApp
- Plan sent
Saud M.
Consultation done
- Procedure scheduled
Ali R.
Deposit paid
- PRP session 2 due
Faisal T.
Post-procedure
The problem
A hair transplant is a sale, a surgery and a year of follow-up.
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Enquiries lost between calls and messages
Interested patients ask on WhatsApp, get a quote, and nobody follows up.
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Procedure details kept in a notebook
Graft numbers, donor and recipient areas end up in a surgeon's notes rather than the patient record.
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Follow-up sessions missed
PRP and mesotherapy courses rely on the patient remembering to come back.
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Large payments, informal plans
Deposits and instalments are tracked outside the system, so balances are unclear at the desk.
Hair clinic workflows
Hair transplant clinic software for the whole treatment cycle.
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Consultation pipeline
Track elective enquiries from first contact to consultation and booking, so no interested patient is forgotten.
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Procedure records
Record the procedure on the patient file, including details such as graft numbers and donor and recipient areas.
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PRP and mesotherapy courses
Record each session in a course and send WhatsApp or SMS reminders when the next one is due.
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Consent on a tablet
Patients review and acknowledge transplant consent forms on a tablet before the procedure.
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Equipment register
Keep a register of surgical equipment and devices with their status, branch and department.
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Instalment plans
Take a deposit and split the balance into partial payments, with the remaining amount visible on the account.
How a transplant journey flows
Enquiry, procedure day and the months that follow.
A patient asks about a transplant on WhatsApp. Reception adds the enquiry to the consultation pipeline and books an assessment with the surgeon.
After the consultation, the plan and price are agreed and a deposit is taken. On procedure day the patient reviews and acknowledges the consent form on a tablet, and the surgeon records the procedure on the patient file.
PRP sessions are booked over the following months, each with a reminder. Instalments are collected at each visit until the balance is cleared.
- Every enquiry followed through
- Procedure details kept with the patient record
- Follow-up sessions and payments on schedule
Treatment journey
Ali R. · hair restoration
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Enquiry
WhatsApp
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Consultation
Plan agreed, deposit paid
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Procedure day
Consent signed on tablet
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PRP session 1
Reminder scheduled
Connected modules
What runs alongside the procedure room.
Front office
- Consultation pipeline
- Calendar per surgeon and room
- WhatsApp and SMS reminders
Clinical
- Procedure and session notes
- Medical history and medication
- E-prescriptions after the procedure
Business
- Deposits, partial payments and instalments
- Consumables stock deducted on use
- Equipment register
- Revenue by procedure and surgeon
Frequently asked questions
Does OctoMediCare have a dedicated hair transplant template?
Hair transplantation and aesthetics is a supported specialty. We'll show the procedure record and how to capture your surgeons' details, such as graft numbers and areas treated, in the demo.
Can we compare before-and-after photos?
Photos are central to hair restoration. Tell us how you work with them today and we'll show what OctoMediCare supports for your clinic in the demo.
Can patients pay for a transplant in instalments?
Yes. You can take a deposit and split the remaining amount into partial payments, collected by cash, KNET or Visa.
Does it track sterilization of surgical instruments?
OctoMediCare keeps an equipment register with status and location. Ask us in the demo how this fits your sterilization process.
Can we see how many enquiries turn into procedures?
The consultation pipeline shows each enquiry's stage, from first contact to booked procedure, so reception and management can see which enquiries need a follow-up call.
See a hair transplant journey in OctoMediCare.
We'll follow a sample patient from WhatsApp enquiry to PRP follow-up, with your procedures, prices and payment plans.
Call +965 5554 7992 · Developed in Kuwait. Supported locally.